OneDrive for Business

Personal files, synced and safe: silent sign-in, Known Folder Move, governed sharing and fast recovery — with clean offboarding.

Known Folder Move Sharing controls Sync health Restore & ransomware Offboarding

From local desktops → protected with KFM

Before

Files on Desktop/Documents with no backup.
Lost/stolen laptops = lost data.
USB sticks and ad-hoc copies.

After

Known Folder Move to OneDrive (silent).
Files On-Demand + version history.
Self-service restore and ransomware recovery.

Outcome: files follow the user, recoverable within minutes.

From risky links → governed sharing

Before

“Anyone with the link” as default.
Untracked external shares, no expiry.
PII & sensitive docs shared ad-hoc.

After

Org-only default, guest links with expiry.
Domain allow/deny and owner review.
Sensitivity + DLP guidance where needed.

Outcome: safer collaboration without blocking work.

From sync chaos → reliable clients

Before

Sync conflicts, long paths, weird errors.
Multiple accounts signed in.
No visibility of client health.

After

Silent sign-in, account controls and exclusions.
Policy baseline via Intune/ADMX templates.
Health reporting, alerting and runbooks.

Outcome: fewer tickets, predictable sync behaviour.

Example OneDrive work we ship fast

KFM rollout

Silent & staged

Sharing baseline

Defaults & expiry

Restore playbook

Ransomware ready

Sync hardening

Win & macOS

Drive/Dropbox → OneDrive

Pre-flight & delta

Offboarding flow

Transfer & retain

How we build (OneDrive)

Discover

devices • data • risks

Baseline KFM readiness, sharing defaults, sync health and recovery posture; agree success and rollout rings.

KFM readinessSharing defaultsSync healthRestore posture

Output: quick wins + staged plan.

Design

KFM • sharing • policy

Define KFM scope/exclusions, sharing governance, and client policy baselines for Win/macOS.

Folder scopeGuest expiryAllow/deny domainsPolicy baseline

Output: rollout rings + comms pack.

Build

pilot • tune

Roll KFM silently, deploy policies, tune sync exclusions and monitor health; fix blockers fast.

Silent sign‑inExclusionsHealth dashboardsPlaybooks

Output: pilot sign‑off + runbooks.

Ship

enforce & handover

Promote to production, publish “day‑one” guides, and hand over with owners and review dates.

Day‑one guidesOwner trainingRunbooks & docsReview date

Output: go‑live checklist + next steps.

OneDrive — FAQ

Will this move everyone’s Desktop/Documents?

Yes — with Known Folder Move and silent sign-in. We roll out in stages and exclude large/dev folders where sensible.

How do we stop risky external sharing?

Org-only by default, time-limited guest links, domain allow/deny, and owner reviews. Optional DLP and sensitivity labels for sensitive data.

What happens when someone leaves?

We transfer ownership to a manager/team area, apply retention, revoke sessions, and document the process (Join–Move–Leave).

Can we recover deleted/encrypted files?

Yes — version history and OneDrive File Restore enable rapid roll-back; retention can extend recovery windows if required.

Slow connections or small disks?

Files On-Demand keeps storage light; we set bandwidth limits, exclude heavy folders, and educate on selective sync.

Windows and macOS support?

Yes — policy baselines for both (Intune/ADMX/mobileconfig), consistent sign-in and KFM where supported.

Path length & invalid characters?

We pre-flight and remediate long paths, reserved names and illegal characters to prevent sync errors.

❤️

Free Microsoft 365 Health Check

Quick OneDrive review: KFM readiness, sharing defaults, sync health and recovery — with a 30/60/90-day plan. No obligation.

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